Disk Space is the backbone of every web hosting account. That is the main thing you are paying for and that is one of the main things which forms the services of the web hosting provider. Although most web hosting provider provide Unlimited Hosting plans, and some providers have stopped providing hosting space with limits, there is still a huge demand for vanilla hosting packages which offer limited space with a generous amount of server resources. Since web space is used for almost every activity online, it is a resource which is most important. This article suggest some tips on managing your web hosting space and dealing with your account when it exceeds the limit allotted to you.
Most hosting control panels send you automated email reminders when your space reaches 80% and even when it is about to become full. You can also monitor the usage from within the control panel usually by a graph or chart which shows you how much space is used or left. Some developers also setup cron jobs to send automated reports on a daily or nightly basis which give a detailed breakup of which folders and files are taking up the most space. You can also setup to delete or truncate files which are too big, like logs and other files which are constantly updated. Your hosting control panel GUI should also have a Disk Usage indicator which shows you a breakup of disk usage per file, folder and sub-folder.
The simplest and cheapest option to quickly solve your disk space exceeding the allotted limit is to empty your account and bring the space within the limit. This is also an option that is within your control and can be done immediately without contacting your web host or technical person. Files can be managed using the web based file manager or by logging in through an FTP account on the server. Sometimes when the account is full, you may not be able to login through the web interface, since there is not even enough space to create a temporary file for login, hence you would need to use the FTP route only.
Another option which you should consider is upgrading your hosting space to a plan with larger disk space. This should be the top most options in the list when your account is regularly crossing 80% of its limit. You should also keep a buffer of 30% for unexpected email flow or sudden file upload space requirements that you may have, so that you are not caught off guard. Most hosting providers also offer Unlimited Disk Space on some of their hosting accounts so that you do not need to bother about disk limits. However, these plans are priced in between the standard and the lower plans, so that you pay a higher price than the entry-level plans but a lower price on the higher plans. If you have a large requirement, then you may want to consider switching to an Unlimited Space plan. You should remember that just because you have unlimited space, you may not have unlimited server resources unless specified in your hosting agreement.
Future requirements should be estimated and not guessed. There are several ways in which you can project the amount of space you will need in future, based on the type of website, number of events and type of activity your website will have. Your website developer will be the best judge of how much space you require and you can always upgrade and pay as you go in future. However, keeping a bit of free space in your account can be useful in dealing with abnormal email traffic or file storage requirements.