Your Domain Name is a part of your Intellectual Property and is a major asset for your business. It is akin to your business’ goodwill and is an integral part of the face of your business to the outside world. Losing control of certain aspects of your domain name is as good as losing your goodwill and doing damage to the reputation of your business reputation. This article discusses what type of control you need to maintain over your domain name.
Name Servers or DNS Servers allow you to point your domain name and sub-domain names to any hosting account or online service that you like. The DNS servers contain a list of all the different servers or services associated with your domain name. If you have a separate mail server and separate hosting server, these are specified in your DNS records on the Name Servers mentioned. If you cannot change your nameservers at will, then it is as good as having no control of your domain name. Apart from controlling your website, mail services and any external web services are also controlled by the nameservers, which point to the right servers for the different services.
Owning a domain name means that you also have a right to shift the domain name to the provider of your choosing. This means that you can choose which domain provider you want to do business with and which domains you want to keep where. Without an authorization code, you cannot shift your domain to another registrar, it acts as the transfer password for your domain name.
Registrars usually enable a theft protection mechanism which is a virtual lock on your domain, which prevents you from transferring it or updating it, without unlocking it. This can prevent accidental changes and unwanted edits to your domain settings. While most providers allow you to have direct control of your domain lock, some registrars require you to send an email to deactivate the protection and transfer the domain name. As long as you can unlock the domain when you require it, you should be fine. You should atleast know the procedure and process you need to follow to unlock your domain name. You may also want to try it out and then lock the domain again.
The most important control you should have for your domain name is the ability to change the contact information at will. This means that you should be able to change the Registrant Email Address and contact information whenever you want to. Your Domain Transfer Approval emails, important domain notifications and even mandatory renewal reminders are all sent to your Registrant Email Address. Not having control of this email address or other Registrant Details, is not a good practice. As soon as you can, you should change your domain contact details to the right owners. Due to recent ICANN guidelines, registrars must automatically send a verification email to the registrant email address of record, detailing any changes or modifications made to any domain Registrant Ownership information. This step was done to ensure that the domain owner is informed of any changes to his property and asset.